Privacy Statement
Gaillimh le Gaeilge is committed to respecting and protecting your privacy and would also like you to feel safe when you give us your personal details. We will always clearly identify ourselves in correspondence and on our website. Our principle business is to provide and arrange services for our clients who are looking to incorporate the Irish Language into their business. In order to function we will request information some of which will be personal data. We are open and honest with individuals about how their data is processed.
Privacy and Security Policy
To facilitate our services and to provide you with relevant information and respond to your requests, we sometimes request that you provide us with information about yourself. This information will often consist of personal data.
Gaillimh le Gaeilge maintains privacy practices with respect to data that is collected offline and online, and this notice also covers both those methods of data collection and use. Gaillimh le Gaeilge complies with the EU General Data Protection Directive (GDPR) for the collection, use and retention of all personal data.
What information will we gather?
In general, you may visit our website without identifying yourself or revealing any personal information. Gaillimh le Gaeilge may collect domain information from your visit to customise and improve your experience on our website.
What are cookies?
Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our website, we may collect information from you automatically through cookies or similar technology.
For further information, visit allaboutcookies.org
What types of cookies do we use?
This website uses cookies to improve your experience while you navigate through the website. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. We also use third-party cookies that help us analyse and understand how you use the website. These cookies will be stored in your browser only with your consent. You also have the option to opt-out of these cookies. But opting out of some of these cookies may have an effect on your browsing experience.
How to manage cookies
You can set your browser not to accept cookies and the above website tells you how to remove cookies from your browser. However please note that if you refuse the use of cookies, you may not be able to use the full functionality of this website.
This website may collect certain information from your visit including the date, time of your access, the pages you accessed, the name of the internet service provider and the internet protocol (IP) address by which you are accessing the internet, and the internet address from which you linked to our site if applicable. We may use this information to better understand how our website is being used so that we can improve its performance.
Some portions of this website may request that you give us information about yourself from which we are able to identify you, such as your name, e-mail and other address. Some of the ways in which we may collect information from you are:
- Subscription to membership of Cairde Ghaillimh le Gaeilge
- An tEolaire-Seirbhís i nGaeilge form
- Gradam Sheosaimh Uí Ógartaigh sign up form
- Téigh i dTeagmháil form
- Event registration for seminars, conferences, etc.
In terms of offline acquisition of information, data may be collected from you from Staff of Gaillimh le Gaeilge in person. The person who is gathering information from an individual must make the individual aware of their identity and inform them of the purpose for gathering the data, whether or not it will be shared with third parties, how long it will be held for and who they can contact if they wish to see a copy of their personal data.
- Cairde: Personal information relating to names, addresses, contact details is collected at the point of registration of membership with the Gaillimh le Gaeilge.
- An tEolaire- Seirbhís i nGaeilge: Personal information relating to names, addresses, phone number, e-mail, role in the business / organisation is collected at the point of registration.
- Gradam Sheosaimh Uí Ógartaigh: Personal information relating to names, addresses, phone number, e-mail and business details is collected at the point of registration.
- Téigh i dTeagmháil: Personal information relating to names, e-mail, phone number and the voluntary message submitted by the user is collected upon receipt of form.
– Information is stored on a password protected computer.
– Staff: Copies of contracts may also be stored on computers in password protected files.
Data that is recorded should be accurate and complete and be entered into records in accordance with data protection guidelines. Corrections will be promptly made when inaccuracies, mistakes, misleading information or incomplete information is brought to light.
Mailing list
Gaillimh le Gaeilge would like to send you information via email and e-zine newsletters on upcoming Irish language events and services that we think may appeal to you.
If you have agreed to be included on our mailing list and receive correspondence from us, you have the right to opt out at any time.
Use of the information we gather
When we collect information about you, we intend to tell you why we are asking for the information and what we intend to do with it. You will have the option of not providing the information in which case you may still be able to access some services, although you may not be able to access all services. Data will not be held for longer than is necessary.
The information we collect about you is used to provide or arrange for the provision of services and respond to your requests. It may also be used to verify your identity, send you information, or contact you in relation to Gaillimh le Gaeilge activities that we believe may be of interest to you after you have chosen to opt-in.
Sharing information with third parties
In certain instances, we may make our information available to third parties with whom you have a relationship, where the third party is providing services on our behalf. We will only provide those third parties with information that is necessary for them to perform the services and we take measures to protect your information.
The information we collect may be used, stored, and processed in the EU or UK. Gaillimh le Gaeilge may disclose information it has collected about you if required to do so by law, or when necessary to protect the rights of Gaillimh le Gaeilge or its employees.
Transit of information outside the premises of Gaillimh le Gaeilge should only occur with the correct authorisation and should be kept to a minimum. Where it is necessary, all necessary precautions must be taken to ensure the security of the information before, during and after transit. Laptops, portable mobile devices and /or files containing personal information or confidential organisational information should be locked securely in the boot of any car used to transport it. It should not be left unattended in the car, especially overnight.
Only anonymised data will be made available by the organisation to third parties that it contracts to conduct research on its behalf or third parties that the organisation is required to provide data from statistical reasons. Such data will only be released after it has been verified by the Manager that it does not contain any information that would allow direct identification of an individual (e.g. name, address, etc.).
What are your data protection rights?
Under the General Data Protection Regulation (GDPR) you have the following rights regarding the use of your personal data:
– The right to be informed about the collection and use of your personal data
– The right to access your personal data by making an access request
– The right to inaccurate personal data rectified
– The right to request the erasure of your personal data
– The right to request the restriction of processing of your persona data
– The right to request an export of any personal data that you have provided to us
– The right to object to the processing of your personal data
– Rights related to automated decision making
Access to your Data
Requests for access to personal data made by the individual to whom the data pertains must be made in writing. A standard data access form is available online and upon request at our office at Teach Uí Chiaruáin, Sráid Thobar an Iarla, Gaillimh. Responses to such requests will be made within 30 days of receipt of such request. Before making a response to such a request the following criteria must be met:
- Is the data personal data?
- Is the person requesting the data the bona fide owner of the requested data?
- Does the data relate specifically to the individual?
- Are there any references to third parties that should be withheld?
- Has the request been made in writing?
Once a request is granted, this must be recorded on the file.
Data security
Gaillimh le Gaeilge’s intent is to strictly protect the security of your personal information; honor your choice for its intended use; and carefully protect your data from loss, misuse, unauthorised access or disclosure, alternation or destruction. Adequate security measures will be in place to protect the safety and integrity of data under the control of Gaillimh le Gaeilge.
Personal data that is no longer ‘live’ or current will be archived. Data will be kept in the archive for as long as appropriate for financial or other legal reasons or if it might be necessary for historical or statistical research.
Duplicate records set up in error will be destroyed.
Suitable back-up facilities, e.g. hard copy, off-site data servers, will be put in place to protect data in the event of disruption.
Data Destruction
Disposal of records must maintain the confidentiality of the information contained in the records and avoid accidental loss or disclosure of the contents of the records.
Cairde / An tEolaire / Gradam / Téigh i dTeagmháil files –After a Cara has been inactive for 24 months or more, these records will be marked inactive on the database. Contact details are destroyed after 7 years.
Staff – files will be retained for a period of 7 years following the resignation or retirement of staff members.
The approved method of destruction is shredding, either internally or by a third party approved by the manager. Third party destruction certificate will be retained in the Data Protection folder.
Authorisation for destruction of records must be obtained from the Manager.
How to update and/or amend the personal information you have provided
You are entitled to know whether we hold information about you and if we do (subject to certain limitations) to have access to that information and have it corrected if it is inaccurate or out of date. To exercise your right of access or to update your details under your right of rectification or erasure, please e-mail your request to the contact address below with proof of identity.
Business relationships
This website may contain links to other websites. Gaillimh le Gaeilge is not responsible for the privacy practices or the contents of such websites.
Changes to our privacy policy
Gaillimh le Gaeilge keeps its privacy policy under regular review and updates this web page accordingly.
Contacting us
If you have any questions or comments about our privacy notice or practices, please contact us. Gaillimh le Gaeilge may modify or update this privacy notice from time to time without prior notice. You can check the last updated date below to see when the notice was last changed. We encourage you to check this notice often so that you can continue to be aware of how we are protecting your personal information. Continued use of the rest of the website will constitute consent to the contents of this privacy notice as it may be modified from time to time.
E-mail: eolas@gleg.ie.
Should you wish to report a complaint or feel that your data protection rights have been violated, you may also contact a supervisory authority– in Ireland this is the Data Protection Commissioner.
